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GENERAL RULES AND PROVISIONS


All persons entering WestWorld agree to abide by the Rules and Regulations set forth in the Show Premium and in the current AQHA, NSBA and NRHA Handbooks. In addition, persons entering WestWorld agree to abide by any decisions, rulings or regulations issued by Show Management, AzQHA, AQHA, NSBA, NRHA or any of the other authorizing agencies. Arizona Sun Circuit is run in accordance with the Rules and Procedures of the American Quarter Horse Association. All exhibitors and owners are responsible for knowing, understanding, and complying with all applicable AQHA, NSBA, NRHA, and Sun Circuit rules.

HEALTH REQUIREMENTS- West World requires that all out of state horses have a current Health Certificate and Coggins. All in state horse must have a Coggins issued in the past twelve months. Must have certificates on paper not a picture on a phone.

CONDITIONS – APPROVALS Classes at the Arizona Sun Circuit are approved by the American Quarter Horse Association, the Arizona Quarter Horse Association, the National Snaffle Bit Association, and the National Reining Horse Association. Classes will be conducted in accordance with the current rules of those organizations.

RULES & PROCEDURE CHANGES The Arizona Sun Circuit reserves the right to change any of the rules, procedures, fee structures, provisions, or other material contained in this document when such changes are necessitated by changes adopted by AzQHA or any of the Sun Circuit’s authorizing agencies.

SCHEDULE, LOCATION, PRIZE CHANGES Sun Circuit reserves the right to modify the class schedule and the location of classes as may be necessitated by the best interests of the horse show. Sun Circuit reserves the right to replace one prize with another of similar value, when circumstances so require.

ENTRIES All entries must be made on an official Sun Circuit entry form. Entries received after January 20, 2017, or entries which are incomplete will be subject to a Late Fee of $40 per back number. To be considered complete, the entry must be legible, the forms completely filled out, and must include:
1. The Entry Form
2. A copy of the horse’s registration papers
3. A copy of each exhibitor’s membership cards (AQHA, NSBA, NRHA, etc)
4. LEVEL 1 AND 2 HORSE MUST PROVIDE PRINTED PROOF OF ELIGIBILITY PRIOR TO ENTERING

HORSE REGISTRATION PAPERS All AQHA entries must have a current registration certificate, a photocopy of which must be submitted with the entry. Horses who have shown in previous years who have had no changes to their registration papers will not need to submit papers.

EXHIBITOR MEMBERSHIPS Each exhibitor is required to be a member of the authorizing agency for the class in which the exhibitor is showing. At Sun Circuit, these agencies include AQHA, NSBA, and NRHA. If the exhibitor is not a member, membership can be purchased at the Show Office.

BIRTHDATES REQUIRED All Youth and Amateur Select exhibitors are required to include their date of birth on the Entry Form.

SOCIAL SECURITY NUMBER/TAX ID NUMBER SSN or Tax ID numbers are required of any exhibitor to whom prize money will be awarded. Please make sure we have your correct mailing address to send out paybacks and tax information.

BACK NUMBERS Each horse will be assigned a separate number to be worn by all exhibitors showing that horse. Numbers will not be issued until all entry information is complete and payment of entry fees and all other show related expenses is guaranteed through an open check or charge card.

LATE FEE Entries received after January 20, 2017, will be subject to a $40 late fee.

PAYMENTS Payment for entry fees may be guaranteed by leaving an “open check” or charge card authorization. Payment for stalls must be made separately from entries and stalls must be paid in full prior to the horse show. All checks to be written to Arizona Quarter Horse Association If an individual fails to check out at the show and request a statement be mailed at a later date there will be a $15 charge.

ADDS Classes may be entered at the Show Office on a daily basis but must be entered at least three classes prior to the class being entered. For each new show day, entries for the first two classes must be in by the close of the Show Office the night before.

SCRATCHES There will be no charge for scratching a class, provided the scratch is done at least two classes prior to the class being scratched and is done at the Show Office. Exhibitors who fail to show up for a class without having scratched will be considered a “no show” and will be charged for the class.

CLASS CONFLICTS Recognizing the versatility of the American Quarter Horse, every reasonable attempt will be made by show management to accommodate exhibitors showing in conflicting classes. Undue delays, however, cannot be allowed. Exhibitors may have to choose which classes to enter and which to forego. It is the exhibitor’s responsibility to notify all applicable arenas of any potential or pending conflict.

LIABILITY All exhibitors will be under the control and direction of Show Manager, but the Arizona Sun Circuit, AzQHA, City of Scottsdale, and any of their officers, directors, agents, or employees will in no case be responsible for any loss, injury or damage that may occur to person or property. Each exhibitor, owner, vendor, spectator, or participant will be solely responsible for any loss, injury, or damage that may occur to him or his officers, directors, agents, or employees during the Sun Circuit. The exhibitor, owner, vendor, spectator, or participant will indemnify Sun Circuit against any and all legal proceeding in regard to the above and against damage or injury to any other person or property caused by the exhibitor or his officers, directors, agents, employees, or animals.

 

 

WEST WORLD RULES & REGULATIONS

The following Rules & Regulations are to be observed by all WestWorld visitors and facility users, and shall be enforced by City management and/or security personnel.
1. Licensee shall be responsible for all expenses related to connection and distribution of all available WestWorld utilities. The installation of additional temporary utilities, including all associated costs, shall be the responsibility of Licensee. Licensee shall contract with a WestWorld approved licensed contractor to perform work, and a member of the WestWorld Operations staff shall supervise.
2. Electric golf carts shall be operated only by an individual possessing a valid driver’s license, and be at least 16 years of age. Golf cart owners, vendors, lessees, or suppliers shall be responsible for the safe operation of all carts.
3. Only qualified City employees may use City equipment.
4. City facilities shall be utilized at user’s own risk. City is not responsible for any personal injury or personal property damage on or going to/ from the premises.
5. City shall not be liable for lost, stolen, or damaged personal property. Unclaimed perishable property shall be disposed. Other personal property left at WestWorld, if unclaimed after ninety (90) days, shall become the sole property of City.
6. User shall be responsible for any and all damage to the facilities and all portions thereof, excluding normal wear and tear. City reserves the right to repair damage and to invoice user for cost of such repair.
7. Any accident, regardless of nature, shall be immediately reported to City management and/or security personnel.
8. Sale and distribution of food and beverage, or other commercial activities, is not permitted.
9. Any unauthorized use of City facilities and/or utilities is prohibited.
10. Alcoholic beverages are not permitted on the premises unless provided by City or its contract vendors. Alcohol is not to be brought in or removed from WestWorld property.
11. Open cooking or campfires are prohibited.
12. The use of electric, open flame, gas burners or space heaters is prohibited unless specifically approved, in writing, by City.
13. Disposal of trash or solid waste materials is allowed in designated areas or receptacles only. Dumping of gray water is prohibited. If gray water is dumped on WestWorld property, a fine of $100.00 will be imposed.
14. Federal and City laws and regulations prohibit washing of trailers, RVs, and vehicles on WestWorld property without the prior written consent of City.
15. Firearms are not permitted.
16. Fireworks or explosives may not be brought onto City property.
17. Pets shall be kept on leashes at all times.
18. Horseback riding is permitted on established trails or in posted available arenas only. For trail riding safety, a minimum of two (2) riders is recommended. Users shall obey all regulatory signs.
19. Horses shall not be turned loose on the property or in the arenas, nor are they to be tied to any structure not specifically designated for this purpose.
20. Horses are to be ridden in stable area at a walk.
21. Under no circumstances is smoking permitted in the stall areas.
22. Alcohol consumption in the stall areas is not permitted.
23. Motor vehicles are prohibited within stable facilities except to load/unload horses, tack or feed.
24. Overnight parking is not allowed, except in RV or other specifically designated areas.
25. Area traffic and parking signs are to be observed at all times, including posted speed limits. The posted speed limit on the main access road is 25 mph. All other roads are posted at 15 mph.
26. Designated fire lanes are to be kept clear at all times. Vehicles in unauthorized areas may be towed at owner’s expense.
27. WestWorld visitors and facility users may not post or exhibit any printed material such as posters, signs or advertisements.
28. City management reserves the right to evict from the property anyone displaying inappropriate behavior, drunkenness, disobeying the Rules & Regulations, or creating excessive noise or disturbance.
29. Facility users and visitors must comply with all environmental laws, rules, and regulations.
30. City reserves the right to use the name, image, photograph, likeness or any other reproduction, taken or acquired by City, of any visitor or facility user, for publicity purposes of City without notifying or compensating individuals therein.
31. All stalled horses must have a minimum of two bags of shavings per stall.
32. Import of shavings to WestWorld is prohibited. If shavings are imported, a fine of $250.00, and/or eviction from WestWorld, will be imposed.

 

 

 

 

 

About This Site

The Arizona Quarter Horse Association is proud to bring you this site to keep you informed and to provide easy access to results, photos and forms. Photos and graphics contained within the site cannot be reproduced or used for commercial purposes without the expressed permission of Sun Circuit.
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